Verify that Next Actions Exist
After the release of OmniFocus 2 for Mac I took a couple of days off to stretch a holiday weekend into a five day mini-vacation. Since that’s too long to go without coding, I polished up my Verify Next Actions Exist script for the updated Mac app.
This script scans all projects and action groups in the front most OmniFocus document and lets you know if any are missing a next action. I use it in my morning review to keep all my projects moving forward.
Custom perspectives in OmniFocus 2 Pro already let you create a “stalled projects” perspective. As shown in the image, you just set the perspective to Use project hierarchy and set the projects filter to Stalled.
So why this script? The script’s results differ from a stalled projects perspective in two ways:
- The script detects action groups with no next actions.
- The script doesn’t worry about projects that have actions starting in the future.
What Does It Do?
When you run the script it finds all the projects and action groups with no next actions and appends “(missing next action)” to their titles. If none are found, the script posts a quick congratulations notification. However, if there are projects or action groups that need some tending, the script will offer to reveal the items. Click Reveal and a new OmniFocus window will open showing the items. For action groups, their parent projects will also show.
In some cases, the project will actually be complete. There’s no next action because all the actions are done! In that case, you can just mark the item complete. Other times you’ll need to decide what’s next to move the project ahead.
Once you’ve check things off or added any necessary actions, just run the script again to clean up. The script will remove the “(missing next action)” suffix from any items that no longer need it. (If you need to get on with getting things done, you can leave the suffixes around to clean up later. Anytime you run the script it will clean up any leftovers.)
To install the script, in OmniFocus 2 for Mac, choose Help → Open Scripts Folder. Drag the Verify Next Actions Exist file into the scripts folder. You can then use Customize Toolbar to add the script to the toolbar in OmniFocus.
Share and enjoy!
(And drop me a note @curtclifton on Twitter to let me know which script you’d like me to update next.)
Changes for Version 1.0
For the curious, there are a number of changes in this version of the script since the last release (version 0.5.2). Besides getting an update for OmniFocus 2 for Mac, this version:
- Delivers blazing speed. Well, not really blazing—it is AppleScript after all—but this version is more than twice as fast as the previous release.
- Uses Notification Center notifications when the script detects no missing next actions
- Offers to reveal the projects and action groups that are missing next actions, opening a new OmniFocus window to show them.
- Includes a property to control whether single action lists are searched. By default this is set to false, so single action lists aren’t marked even when they’re empty. You can edit the script in AppleScript Editor to change this.
- Provides better error reporting
Previous versions of the script came with a couple of extra scripts for clearing the “(missing next action)” markers from items. Now you can just run the script again after you mark items complete (or add more actions to them). The script will clean up after itself.